How to Select the Perfect Conference Table: Buyer's Guide

Searching for a conference table buyer's guide that will help you make the right investment? Smart move. The right conference table fosters creativity, enhances collaboration, and reflects your company's identity in a single powerful piece of furniture.

This guide tackles everything decision-makers need to know, whether you're outfitting a startup's first headquarters or refreshing an executive boardroom. We'll cover critical factors like dimensions and configurations to materials and tech integration, helping you balance form, function, and budget constraints. 

Ready to create an area where great ideas are born? Let's get started.

Looking to upgrade your conference room? Browse our conference room tables available in a variety of styles, sizes, and finishes for every workspace.

Know Your Conference Room Needs

Before buying a table, think about your space and how you'll use it. The right choice creates a productive meeting area that fits your team perfectly.

Room Size Basics

Here's how to make sure your table fits your space properly:

1. Measure your usable room area (not counting doors and windows).
2. Plan for 30 inches of table edge per person.
3. Leave 36-42 inches behind chairs so people can move freely.
4. Measure doorways to ensure delivery is possible.

Use this simple room-to-table sizing chart to quickly determine how many people your space can comfortably accommodate:

Remember that these are general guidelines. Your specific room layout, including doorways, windows, and other furniture, may impact the ideal table size for your space.

Planning for a larger team? Discover our conference tables that seat up to 28 people.

Meeting Types 

Consider how you'll use your conference room when selecting your table. 

Daily meetings demand more durable materials than spaces used only occasionally. 

Think about your typical activities - collaborative teamwork might benefit from different features than rooms primarily used for client presentations, video calls, or training sessions.

Technology requirements are equally important for modern meetings. Built-in power outlets, cable management solutions, and accessible data ports will keep your meetings running smoothly without unsightly cord tangles or connectivity issues.

Table Materials and Quality

The materials and build quality of your conference table determine its durability, appearance, and maintenance requirements. Your choice should align with your company's image, budget, and practical needs.

Material Options

Let's examine how different materials perform in the conference room environment, including their durability and maintenance requirements:

Wood: Premium hardwoods like cherry, mahogany, and oak offer exceptional durability and develop character with age. Wood provides warmth and timeless appeal but requires periodic polishing and protection from moisture and heat. 

Laminate: Delivers cost-effective durability with countless finish options. Modern laminates effectively mimic wood while resisting scratches, stains, and fading. Laminate requires minimal maintenance—just occasional wiping with a damp cloth. 

Glass: Creates a contemporary, open aesthetic. Tempered safety glass atop metal frames provides a sleek look that brightens spaces. Glass surfaces resist stains but show fingerprints and require frequent cleaning with streak-free solutions. 

Metal: Provide structural stability and contemporary styling. Aluminum and steel frames support glass tops or serve as sleek leg systems in modern designs. 

Regardless of material, prioritize construction quality. Examine edge banding, joint construction, and hardware durability before making your final decision.

Need durability without sacrificing style? Explore our laminate finishing conference tables that combine professional appearance with exceptional durability and value.

Integrated Technology

Modern conference tables include smart features that make meetings more productive. The right tech turns a basic table into a collaboration hub.

Power and Connections

Let's look at how power and data features support your meetings:

Built-in power: Tables with integrated outlets, USB ports, and charging stations keep devices running. Pop-up or flush modules provide clean access without clutter. Look for AC outlets, USB-A/C ports, Ethernet, and HDMI connections.

Smart placement: Power modules work best along center channels of rectangular tables or in hub configurations for round tables. Plan for your typical meeting size when choosing connection quantity.

Video support: Look for tables with monitor mounts or screen lifts that keep displays at comfortable viewing height. Some include camera platforms and microphone integration for better video calls.

Wire management: Tables with hollow legs or center columns route cables neatly out of sight. Seek removable access panels for easy maintenance without disassembling the table.

Choose technology that supports your current needs while allowing for future upgrades as collaboration tools advance.

Budget Tips

Getting the best conference table for your money means balancing upfront costs with long-term value. Here's how to make a smart purchase that fits your budget.

Price Ranges

At Arcadia Furnishing, conference tables range from approximately $1,200 to $10,000:

• Entry-level options (around $1,200-$2,500): Quality laminate surfaces with sturdy bases. These provide professional appearance and good functionality for everyday use.
• Mid-range tables ($2,500-$5,000): Enhanced durability with premium veneers or high-end laminates. Better construction with refined details and finishes.
• High-End tables ($5,000-$10,000): Premium construction with superior craftsmanship, whether in quality laminate, solid hardwoods, or glass. These statement pieces offer exceptional durability and distinctive design features.

Remember that price often reflects construction quality and design rather than just surface material—many high-end tables feature premium laminate finishes that offer outstanding durability and appearance.

Delivery and Setup Costs

Remember these additional expenses when budgeting.

Delivery options:

• Standard vs. "white glove" delivery (placement in your specific room)
• Curbside delivery vs. full indoor placement
• Potential freight elevator or stair-carrying fees

Installation considerations:

• Professional installation for larger or complex tables
• Assembly services and their specific coverage
• Old furniture removal availability

Building requirements:

• Elevator size and doorway width constraints
• Insurance certificates required by your building
• Delivery hour restrictions in your location

Always confirm exactly what services are included in any quoted delivery and setup fees.

Design Elements

The right conference table sets the tone for your meetings and reflects your company's image. Shape, color, and style work together to create a functional and impressive space.

Conference Table Shapes

Different shapes serve different purposes:

Rectangular: Traditional design maximizes seating capacity. Works well in narrow rooms and creates a formal atmosphere.

Round: Promotes equality and conversation since everyone can see each other. Ideal for smaller groups of 4-8 people and encourages collaboration.

Boat-shaped/Racetrack: Offers a blend of formal structure with improved visibility. Allows people at the ends to see others more easily.

Edge profiles affect both appearance and comfort:

• Knife edge: Sleek, modern
• Bullnose: Rounded, traditional
• Beveled: Angled, transitional
• Waterfall: Curved, elegant

Thicker edges (1-2 inches) create a substantial, executive feel, while thinner edges offer a lighter, contemporary look.

Matching with Office Décor

Your conference table should coordinate with your space:

Furniture coordination: Share design elements with existing office furniture without exact matching. Consider how conference chairs will look tucked under the table.

Space planning: Allow 24-30 inches of table width per person for comfortable seating.

Design consistency: Create a cohesive look by repeating elements, e.g. wood tones from other furniture or metal finishes matching hardware or lighting

When shopping, bring photos of your current furniture to compare finishes. Many manufacturers offer "families" of coordinating pieces for visual harmony.

Furnishing your entire office? Complete your workspace with matching commercial office desks that perfectly complement your conference table.

Conclusion: Conference Table Buyer’s Guide

Selecting the perfect conference table balances your room size, meeting needs, material preferences, and budget. The right table enhances productivity while reflecting your company's image—an investment that pays dividends in better collaboration and professional impressions.

Need help finding your ideal conference table? Our team at Arcadia Furnishing is ready to assist with personalized recommendations. Contact us today to explore our extensive collection of professional-grade options.

For more workspace inspiration, check out our article on Wall Shelving Ideas to complement your new conference table.

Frequently Asked Questions

What is the purpose of a conference table?

A conference table serves as a central gathering point for meetings, presentations, and collaborative work. It creates a dedicated space where teams share ideas and make decisions together. The right table supports your specific business activities, from client meetings to video conferences.

What makes a good conference table?

A good conference table combines durability, functionality, and aesthetic appeal. Quality materials should withstand daily use while maintaining a professional appearance. Practical features like cable management and power access enhance usability while complementing your office design.

What is the ideal conference table size?

The ideal size depends on your typical meeting attendance, allowing 24-30 inches of width per person. Small teams (4-6 people) need tables 6-8 feet long, while medium groups (8-10) require 10-12 feet. Always maintain 3-4 feet of clearance around the table for comfortable movement.

What size conference table for 15 people?

For 15 people, choose a conference table approximately 18-20 feet long. Rectangle or boat-shaped designs work best for larger groups. Consider modular tables that can form U-shapes if your room can't accommodate a single large table.